Administrative specialist i
Company Name:
Arkansas Government Job
Summary
The Administrative Specialist I works under general supervision and is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files. This position is governed by state and federal laws and agency/institution policy.
Typical Functions
Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection. Researches various data storage and/or computer records to obtain information and compiles data for reports. Establishes document files and maintains files by updating and purging as needed. Enters data into computer system and makes changes and/or corrections. Maintains activity log and/or financial ledger and submits reports to supervisor. Composes and types routine correspondence and form letters May calculate rates, fees, taxes, assessments, and fines. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of record keeping procedures. Knowledge of basic arithmetic. Knowledge of basic grammar. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in writing.
Minimum Education and/or Experience
The formal education equivalent of a high school diploma. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Associate degree or at least two years of college or technical school training.
One year experience using Microsoft Office programs.
One year experience scheduling and supervisor personnel.
One year experience scheduling appointments and maintaining a large volume file system.
One year experience with Compass Exam testing, ARGOS reporting system, and the Banner student records system.
One year experience working in a high volume front office that requires multi-tasking abilities and excellent customer service and organizational skills.
Certificates, Licenses, Registrations
Agency Specific Information
Hire Date: 7/16/2014
This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Paper Arkansas Tech University applications are available at the ATU Office of Human Resources located in Browning Hall 1st Floor, Suite 106, 1505 North Boulder Ave, Russellville, AR 72801.
Applications may also be submitted online at the Arkansas Tech University website:
Please apply either at this Arkansas Jobs website OR the Arkansas Tech website. Please do not apply at both websites. RESUMES ARE NOT ACCEPTED IN LIEU OF AN APPLICATION.
Clery Act
October 9, 2012
Arkansas Tech University is committed to assisting all members of the Arkansas Tech University community in providing for their own safety and security. The annual security and fire safety compliance document, which is required by federal law, is available at .
If you would like to receive a printed copy of the combined Annual Security and Fire Safety Report which contains this information, you can visit the Arkansas Tech University Public Safety Office at 1508 N. Boulder Avenue or you can request that a copy be mailed to you by calling .
The website and booklet contain information regarding campus security and personal safety including topics such as: crime prevention, fire safety, university police law enforcement authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. They also contain information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Arkansas Tech University; and on public property within, or immediately adjacent to and accessible from the campus.Estimated Salary: $20 to $28 per hour based on qualifications.
Arkansas Government Job
Summary
The Administrative Specialist I works under general supervision and is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files. This position is governed by state and federal laws and agency/institution policy.
Typical Functions
Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection. Researches various data storage and/or computer records to obtain information and compiles data for reports. Establishes document files and maintains files by updating and purging as needed. Enters data into computer system and makes changes and/or corrections. Maintains activity log and/or financial ledger and submits reports to supervisor. Composes and types routine correspondence and form letters May calculate rates, fees, taxes, assessments, and fines. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of record keeping procedures. Knowledge of basic arithmetic. Knowledge of basic grammar. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in writing.
Minimum Education and/or Experience
The formal education equivalent of a high school diploma. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Associate degree or at least two years of college or technical school training.
One year experience using Microsoft Office programs.
One year experience scheduling and supervisor personnel.
One year experience scheduling appointments and maintaining a large volume file system.
One year experience with Compass Exam testing, ARGOS reporting system, and the Banner student records system.
One year experience working in a high volume front office that requires multi-tasking abilities and excellent customer service and organizational skills.
Certificates, Licenses, Registrations
Agency Specific Information
Hire Date: 7/16/2014
This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Paper Arkansas Tech University applications are available at the ATU Office of Human Resources located in Browning Hall 1st Floor, Suite 106, 1505 North Boulder Ave, Russellville, AR 72801.
Applications may also be submitted online at the Arkansas Tech University website:
Please apply either at this Arkansas Jobs website OR the Arkansas Tech website. Please do not apply at both websites. RESUMES ARE NOT ACCEPTED IN LIEU OF AN APPLICATION.
Clery Act
October 9, 2012
Arkansas Tech University is committed to assisting all members of the Arkansas Tech University community in providing for their own safety and security. The annual security and fire safety compliance document, which is required by federal law, is available at .
If you would like to receive a printed copy of the combined Annual Security and Fire Safety Report which contains this information, you can visit the Arkansas Tech University Public Safety Office at 1508 N. Boulder Avenue or you can request that a copy be mailed to you by calling .
The website and booklet contain information regarding campus security and personal safety including topics such as: crime prevention, fire safety, university police law enforcement authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. They also contain information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Arkansas Tech University; and on public property within, or immediately adjacent to and accessible from the campus.Estimated Salary: $20 to $28 per hour based on qualifications.
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